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4 May 2026
2026
PROJECT
PROPOSAL
Proposal for Company Database and Document Management System
Getintoto Software Pvt. Ltd

EXECUTIVE
SUMMARY

From Vision To Coded Reality

At Getintoto Software, based in Nepal, we empower businesses to transform visionary ideas into impactful digital realities that drive real-world results. We serve both local and global clients, we prioritize enduring partnerships through affordable, high-quality, and innovative technology solutions.

Our comprehensive suite of services includes custom software development, website and mobile app development, AI and machine learning solutions, UI/UX design, cloud computing, cybersecurity, digital marketing, branding, e-commerce platforms, data analytics, IT consulting, videography, and content creation.

By seamlessly blending creative innovation, deep technical expertise, and forward-thinking strategies informed by market trends, we produce reliable, scalable outcomes that enhance efficiency, and foster growth

Getintoto Software Pvt. Ltd

PROJECT
OVERVIEW

This proposal outlines the development of a comprehensive Company Database & Document Management System for Triveni Byapar Pvt. Ltd. The system will centralize company records, shareholdings, documents, approvals, and reporting, bringing transparency, security, and operational efficiency to the organization.

The platform will feature a modern, secure, and intuitive web-based interface with robust backend capabilities, ensuring easy access for authorized users.

The objective is to replace fragmented systems with a single, reliable digital solution that streamlines document workflows, manages shareholdings accurately, provides real-time insights to management, and significantly reduces administrative overhead.

The total cost of the project is: NPR 2,85,000 with a project timeline of 3 weeks.

Getintoto Software Pvt. Ltd

PROJECT
OVERVIEW

Target Audience

The system is designed for seamless use by:

The interface will be clean, professional, and intuitive, requiring minimal training. Role-based access control will ensure users see only the information relevant to their responsibilities. The design and features will be optimized to appeal to this audience through intuitive navigation, professional and trustworthy visuals, mobile responsiveness, and accessible content delivery. Accessibility standards (e.g., WCAG compliance) will ensure inclusivity, while personalized content strategies will address professional needs like compliance details and product efficacy to maximize engagement.

Getintoto Software Pvt. Ltd

PROJECT
OVERVIEW

Expected Outcome

The new Company Database & Document Management System will deliver:

The system will become the single source of truth for all company records and documentation.

Getintoto Software Pvt. Ltd

SCOPE OF
WORK

The scope covers the complete end-to-end development of a production-ready mobile app:

Getintoto Software Pvt. Ltd

KEY FEATURES AND
FUNCTIONALITIES

All features will be built using modern, scalable technologies to ensure high performance, security, and maintainability.

Getintoto Software Pvt. Ltd

KEY FEATURES AND
FUNCTIONALITIES

Getintoto Software Pvt. Ltd

KEY FEATURES AND
FUNCTIONALITIES

Getintoto Software Pvt. Ltd

KEY FEATURES AND
FUNCTIONALITIES

Getintoto Software Pvt. Ltd

KEY FEATURES AND
FUNCTIONALITIES

The module provides central control for the entire platform, ensures professionalism, handles security and performance optimizations. These features will be prioritized based on your feedback to deliver maximum value.

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

Our technical strategy emphasizes reliability, performance, and user-centric design to create a future-proof application.

User Interface/User Experience

We will apply principles of intuitive design, focusing on minimalism, fast load times, and seamless interactions. User journeys will be mapped to reduce friction, incorporating responsive design for optimal viewing on desktops, tablets, and mobiles. Tools like heatmaps and A/B testing may be used during iterations to refine the experience.

A smooth user interface is essential to keep visitors engaged. We will prioritize intuitive design that evokes trust and inspiration. The platform will be fully responsive, adapting to any device for a consistent experience. Navigation will be simple with clear menus, search bars, and breadcrumbs. The below mentioned elements will foster higher engagement, and promote long-term loyalty.

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

User Interface/User Experience

We will adhere to user interface (UI) design principles such as simplicity, consistency, and accessibility:

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

A custom built application edges out any existing open source DMS. In addition to this, a custom built application avoids off-the-shelf limitations with emphasis on security and intuitive user experience.

A fully custom built application has been proposed because of following reasons:

This approach ensures a distinctive online presence that truly reflects your brand identity.

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

Security Measures

Our approach shall follow OWASP guidelines and layered defenses. The features shall be as:

Getintoto Software Pvt. Ltd

TECHNICAL
APPROACH

Maintenance And Support

Getintoto Software shall provide 24/7 monitoring and bug fix for critical bugs within 24 hours, non critical bugs (platform breaking) within 48 hours, and non-platform breaking bugs within a week, for the first SIXTY days for free.

Additional support or feature enhancements can be discussed as per need.

Getintoto Software Pvt. Ltd

TIMELINE AND
COST BREAKDOWN

The estimated project duration is 3 weeks with the following checkpoints:

Phase Cost (NPR) Duration
Planning & Design Rs 19,000 4 days
Core Development Rs 2,45,000 2 weeks
Testing (parallel) Rs 16,000 1.5 weeks
Deployment & Training (basic) Rs 5,000 3 days
Getintoto Software Pvt. Ltd

TIMELINE AND
COST BREAKDOWN

The total cost of NPR 2,85,000 includes:

Getintoto Software Pvt. Ltd

TIMELINE AND
COST BREAKDOWN

After the 60 days Free Support Period, the ongoing maintenance and support is available through an annual maintenance plan for 20% of the development fee, charged on an annual basis

**Please note: These charges are not included in the overall development fee. These costs are recurring in nature and shall be billed separately on an annual basis, in accordance with the selected service plans and prevailing rates. The responsibility for payment of these recurring expenses will lie with the client.**

Getintoto Software Pvt. Ltd

PAYMENT
STRUCTURE

The total cost for the development of the complete portal is NPR 2,85,000/- This cost is one time.

The payment terms are structured as 50% upfront and the remaining 50%, will be paid upon project launch.

The above mentioned cost is exclusive of third party payment integration, hosting choices and additional features.

**Please note: Any changes to the provided requirements or scope may affect the overall cost and timeline.**

4 May 2026
CONTACT
GETINTOTO
SOFTWARE PVT. LTD
Kaushaltar, Bhaktapur, Nepal
For any queries reach out to us at:
+977 - 9767649596/8